Student Name
UNCA Box # xxxx
2500 University Heights
Asheville, NC 28804

Packages can be sent to 2500 University Heights and held until residents arrive and request a mailbox.

Highsmith Student Union refers to the Highsmith facility and any other facility/space specifically managed by Highsmith Student Union (Reed Plaza, Brown Meeting Rooms, Lipinsky Auditorium, Mullen-James Lecture Hall, designated outdoor spaces)

• Highsmith Student Union will not be responsible for anything left in the building by the client at the conclusion of the activity. No equipment will be stored.
• Highsmith provides basic room/building signage. It is recommended that guests hosting an event provide wayfinding for larger events/conferences (poster board, human arrows, etc)
• Materials may not be taped, tacked, or affixed to the walls, windows, doors, or floors.
• Should you need to place banners or signs, please consult with Highsmith Student Union staff for assistance and appropriate placement.
• All decorations brought into the facility must be fireproof and meet fire prevention regulations of Highsmith Student Union. All decorations and displays must be approved by the facility staff prior to arrival. Any decorations or displays left after the event without prior arrangements for pickup will become the property of Highsmith Student Union. The facility will not be held responsible for lost, stolen, or broken decorations brought into the facility.Ìý
• Outside audiovisual equipment is permitted. An audio-visual technician may be required for the operation of Highsmith audio-visual equipment.
• Clients will be charged for the loss of and damages to the Highsmith Student Union facility and any Union equipment.
• Use of items that could damage the Union and/or Highsmith Student Union equipment is prohibited.
• Rooms must be left in the same condition in which they were found.Ìý Charges will be assessed for excessive trash, damage, or resetting of furniture.
• All catering services for the function shall be provided by the campus food service provider, Chartwells. Outside food shall not be served at any function without the expressed written permission/waiver granted by Chartwells.
• Alcohol can be brought in for special events; however, it must be in accordance with state, local and University policy. A permit is required.
• Highsmith Student Union reserves the right to exercise final authority over bands, DJs, musicians, and other entertainment as it pertains to volume and Professionalism. Bands and DJs will not be permitted to use special effect devices that produce smoke, flames, confetti, etc.
• Highsmith Student Union reserves the right to require security for any event the facility deems appropriate or necessary at the client’s expense.
• Changes to the floor plan/room set-up received within forty-eight (48) hours/two business days of this event shall result in additional charges. Highsmith Student Union reserves the right to charge the CLIENT for excessive, unplanned or numerous changes per day.
• Clients must provide a list of up to two designated contacts who have the authority to make decisions regarding the event as some changes may result in additional charges.

• Tabling is defined as any social event that requires a table space to be reserved through Highsmith Student Union by a UNC Asheville student organization or university department.Ìý The primary purposes of tabling are:
  • Promotion of Organization
  • Exchange of Information
  • Fundraising
• Table reservations for Departments should be made through Web EMS or Guest Services Desk at least three business days prior to the event.
• Table reservations for Student Organizations should be made through Rocky Connect at least three business days prior to the event.
• Cancellations must be made within 24 hours before an event in order to avoid a penalty.ÌýÌý
• Tables reserved inside Highsmith Union will be set up in advance by Highsmith staff.
• Tables reserved outside must be checked out from the Guest Services Desk located on the second floor of Highsmith.Ìý If needed, a Highsmith staff member will set up the outdoor table when the user checks in. A UNC Asheville Rocky Card will be held at the Guest Services Desk until the group is finished with tabling. Groups must check out with the Guest Services Desk when they finish tabling outside.
• Tables must be staffed by the requesting group during the duration of their reservation.
• Registered Student Organizations and university departments are not permitted to reserve tables for non-university groups/vendors.*
• Non-university groups are allowed to purchase tabling space.Ìý Reservations must be made through University Events.Ìý

Students, student organizations, faculty, and staff at ºÚÁϲ»´òìÈ Asheville have the right to express their opinions, both publicly and privately. They may always support whatever causes they like, as long as they do so by orderly means that do not disrupt the regular and essential operations of Highsmith Union, UNC Asheville, or the community. It should be made clear to the academic and larger community that students or student organizations, and individual members of the faculty or staff, speak only for themselves, not for the university as an institution, in their public expressions or demonstrations.

UNC Asheville does not allow disruptive behavior at community events in the Union. Disruptions may include purposefully blocking the view of others at the event, banners or items that block the audience’s view, or noise or action that disrupts the ability of the audience to hear.

If an event is disrupted by a group or individual, a representative of the university may request that the action be stopped or ask the person or group to leave the event and move to an approved location for protesting. Individuals or groups who disrupt an event or fail to leave when asked violate the Student Code of Responsibility and may be in violation of cooperating with university officials. These violations of university policy may result in review by the Student Conduct process. Disruption may also result in arrest and criminal charges such as disorderly conduct or trespass.